For a company event, the invitation is never the problem: it's knowing how many people will come, and knowing it early enough for the caterer. An online invitation with a named RSVP, automatic reminders and a QR pass at the door answers those three questions with one tool.
Here is how it is set up, what it costs, and what you need to know before putting it forward in a meeting.
The exact number, and in time
Each guest gets their personal link, by email or by SMS. The invitation recognises them, their name is already filled in, and replying takes two clicks: attending or not, how many people, and their dietary requirements where relevant. No account to create, no app to install, no file to fill in.
You decide how many places each guest has: coming alone, two places, or open. The guest names the people coming with them, adults or children, and beyond their places the form won't accept another plus-one, so you never have to arbitrate after the fact.
For a children's Christmas party, that is valuable: each employee names their children in their reply, and you know exactly how many presents to plan for.
The dashboard gives you, live, who is attending, who isn't, who hasn't replied, the named plus-ones and the dietary requirements. You also see who opened their link without replying and who never opened it: these are two different situations, and they don't call for the same reminder.
The reminders, which go out without you
Set a reply deadline. Guests who haven't replied get a courteous nudge at 45, 20 and 10 days before that date, or before the event if you don't set one. Courteous, automatic, and without you giving it a thought.
It's the item that costs the most time in organising a company event, and it's the one a tool handles best. A switch on the dashboard turns them off for the whole invitation if you would rather chase people yourself, and every guest can unsubscribe from reminders through the link carried by each of our messages.
The QR code at the door
From the Signature plan on, switch on the entry pass: every guest who has confirmed they are coming finds their QR code on their personal link. On arrival, you scan it from an ordinary phone, with no equipment and no app to install, and the arrivals count updates with every scan.
For a works council children's Christmas party or a party of several hundred people, this is what replaces the paper list and the queue. And for those without their phone, the QR code prints onto a card: everyone arrives at the same place.
Several events in the same year
Each event has its own invitation, with its guests and their replies. You can keep up to 10 unpublished drafts at the same time, enough to get the autumn ready while the summer party is still running.
The guest limits by plan: 50 with Essentiel, 150 with Signature, 400 with Prestige.
The timetable that works
Six weeks before, send the invitation with a reply deadline set at three weeks. That's early enough that nobody has taken on another commitment yet, and late enough for the event to be real in people's diaries.
Three weeks before, the deadline falls and the reminders have done their work. This is the moment to give the caterer a first number, counting those who haven't replied as absent: experience shows that they will be.
One week before, chase by hand, one last time, the few people whose presence changes something, a director, a speaker, a partner. The dashboard's "Remind" button only targets those who haven't replied.
The day before, if something has moved, "Tell the guests" picks up what has changed since publication and offers you the message. You read it over, you choose the recipients, you send.
The invoice in the company's name
Fill in the company name, the EU VAT number and the address in your account: they appear on your invoices, downloadable at any time from "My account". Fill them in before your first purchase: an invoice once issued is never rewritten, and that is what makes it reliable for ten years.
Payment is made in one go, by card, for 12 months of hosting. No automatic renewal: we let you know before the expiry date, and you choose whether to extend or not.
Your employees' data
This is the question the legal department always asks, and it's a fair one.
The data is hosted in France and is never sold on. No advertising and no analytics on the invitations your guests receive: the only thing reported to you is whether each person has opened their link, so you know who to chase. You delete your lists whenever you want, and you export them from the Signature plan on. You can also delete your account from your own space, your invoices being kept for ten years as the law requires.
And if you need to keep part of the programme for a smaller circle, visibility by group allows it: a whole day of the programme is shown only to the guest groups you choose, through their personal link.
In practice, where to start
Start for free: the Découverte plan lets you compose the page, invite 10 people and watch their replies come in, with no bank card. In one evening you'll know whether the tool suits your event.
Then move to the plan that matches your headcount, from €49. Your invitation, your guests and their replies are kept: the plan is added to what already exists.
Create your invitation · or request a quote if your event calls for a brand identity, large headcounts or several sessions.
